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Students’ access rights to Aalto IT services, including student user IDs and email accounts as well as access to Aalto University facilities, are tied to their right to study. Therefore, when their studies end, so do their access rights. Student access rights will in the future be valid for two months after the end of the student’s right to study. The two-month continuation is meant for students to wind up their communications and graduation-related tasks and to remove their files and emails from the Aalto IT account that they have accessed with their user ID.

Students will receive an automated message informing them that their user ID is about to end once Sisu is updated with their right-to-study expiration date (for example, in connection with the processing of their graduation request and saving their graduation date in the system). Students will also receive several reminders of the end of their user ID fourteen days beforehand.  Once the user ID has been terminated, the student will no longer have access to their Aalto email account or files nor access rights to Aalto facilities. The user ID may no longer be reactivated after that, since access rights depend on having a valid right to study.

The change in the access period to two months applies to all rights to study that are scheduled to end on or after 1 August 2024. Students with rights to study that end before 1 August 2024 will have four months before their system and facility access rights end, in accordance with the previous arrangements. 

In practice, the change means that students with a graduation date or limited duration of studies that will end on or before 31 July 2024 will still have access rights for four months afterwards, but students with August 2024 and later dates will have access rights for only two months afterwards. A right to study can end in different ways: graduation; expiration of the right to study or reaching the limit of a maximum duration of studies; failure to enrol for the academic year; waiving one’s right to study; or revocation of a right to study. 

Students must save an alternate, up-to-date email address in Sisu under their own information (located under ‘My profile’ in Sisu’s student interface). We encourage students who are at the end of their right to study to continue using Aalto University's email service through the service for Aalto alumni. See Alumni email inbox | Aalto University